User Roles & Permissions

Tapboard uses role-based access control to manage what each user in your organization can do. Each user is assigned a single role that determines their permissions.

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Available Roles

Role	Description
Owner	Full access to everything, including billing and subscription management. There is one owner per organization.
Admin	Full administrative access to all features except billing management.
Manager	Can create and edit all content — menus, screens, devices, ads, and media.
Editor	Can edit existing content but may have restrictions on creating or deleting resources.
Viewer	Read-only access. Can view all content but cannot make changes.

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Role Capabilities

Capability	Owner	Admin	Manager	Editor	Viewer
View dashboard and content	Yes	Yes	Yes	Yes	Yes
Create/edit menu items	Yes	Yes	Yes	Yes	No
Create/edit menu boards	Yes	Yes	Yes	Yes	No
Create/edit screens	Yes	Yes	Yes	No	No
Publish screens	Yes	Yes	Yes	No	No
Pair/manage devices	Yes	Yes	Yes	No	No
Create/edit ads and playlists	Yes	Yes	Yes	Yes	No
Manage locations	Yes	Yes	Yes	No	No
Upload/delete media	Yes	Yes	Yes	Yes	No
Connect/disconnect integrations	Yes	Yes	No	No	No
Manage users and roles	Yes	Yes	No	No	No
Manage billing and subscription	Yes	No	No	No	No

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The Owner Role

• Each organization has exactly one owner — the person who created the account.
• Only the owner can manage billing, subscriptions, and payment methods.
• The owner role cannot be transferred through the UI. Contact support if you need to change the account owner.

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Tips

• Use the least privilege needed. Give users only the access they require. A staff member who only needs to update menu prices should be an Editor, not an Admin.
• Admins for trusted managers. The Admin role is powerful — it can manage integrations, users, and all content. Reserve it for trusted team members.
• Viewers for stakeholders. Use the Viewer role for people who need to see what's on the displays but shouldn't make changes (e.g., business partners, investors).