Menu Items

Menu items are the individual products displayed on your menu boards — food, drinks, or anything else you sell.

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Creating a Menu Item

1. Navigate to Menu Items in the sidebar.
2. Click Add Item.
3. Fill in the item details:

Field	Required	Description
Name	Yes	The item name as shown on your menu
Description	No	A short description of the item
Price	No	The base price (e.g., 8.50)
Category	Yes	Which category this item belongs to
Featured	No	Mark as a featured item for special display treatment
Active	Yes	Whether this item appears on your menu

4. Click Save.

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Beverage-Specific Fields

For beverage establishments, Tapboard supports additional fields commonly used for beer and craft drinks:

Field	Description	Range
ABV	Alcohol By Volume percentage	0–100
IBU	International Bitterness Units	0–9999

These fields are optional and will display on templates that support them (such as the Craft Brewery and Beer Tap List templates).

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Item Variations

Variations let you offer the same item in different sizes or options, each with its own price.

Examples:

• A beer available in "Pint" ($7) and "Half Pint" ($4)
• A coffee in "Small" ($3), "Medium" ($4), and "Large" ($5)

To add variations:

1. Open a menu item for editing.
2. In the Variations section, click Add Variation.
3. Enter the variation name and price.
4. Repeat for additional variations.

When an item has variations, the base price is typically left blank since pricing is per variation.

Disabling Variations

You can toggle individual variations on or off. This is useful when a size or option is temporarily unavailable. Disabled variations will not appear on your menu boards.

For POS-synced items, variation toggles are preserved across syncs. If you disable a variation, it stays disabled even after the next POS sync updates the item.

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Item Images

You can upload an image for each menu item:

1. Edit the menu item.
2. Click the image upload area or drag and drop an image.
3. Supported formats: JPG, PNG, GIF, WebP.
4. The image will appear on templates that support item images.

You can also select images from your Media Library.

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Searching and Filtering

The menu items list supports:

• Search — Type in the search bar to find items by name.
• Filter by Category — Select a category to show only its items.
• Filter by Status — Show active, inactive, or all items.

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Editing a Menu Item

1. Go to Menu Items.
2. Click Edit next to the item.
3. Update any fields and click Save.

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Deleting a Menu Item

1. Go to Menu Items.
2. Click Delete next to the item.
3. Confirm the deletion.

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POS-Synced Items

When connected to a POS system like Square:

• Items synced from your POS are marked with a source badge (e.g., "Square").
• POS-synced items cannot be edited in Tapboard. Changes should be made in your POS, then synced.
• Variations, prices, descriptions, and beverage attributes (ABV, IBU) are pulled from your POS data automatically.
• You can toggle individual variations on or off for POS-synced items. These overrides are preserved across syncs, so a disabled variation stays disabled even after the next sync.
• Items removed from your POS catalog will be deactivated in Tapboard after the next sync.
• On the first sync, existing local items are deactivated so that your POS catalog becomes the source of truth.

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Plan Limits

Plan	Items per Menu
Sampler (Free)	10
Starter	25
Pro	50
Pro+	Unlimited

See Billing & Subscriptions for upgrade options.